Turn receipts into organized Excel sheets and renamed files using GPT-4 to save freelancers and small business owners hours of manual accounting and data entry.
Receiptor AI
Automate your bookkeeping by instantly extracting receipts from email and WhatsApp, categorizing expenses with AI, and syncing directly to QuickBooks or Xero.
About Receiptor AI
Receiptor AI is an automated expense management platform designed to eliminate manual data entry for business owners, freelancers, and accounting professionals. The tool functions by connecting directly to primary communication channels, including Gmail, Outlook, and WhatsApp, to identify and extract financial documents like receipts and invoices. By automating the capture process at the source, it ensures that no expense is overlooked, providing a continuous flow of data into a centralized dashboard without requiring users to manually forward or upload files for every transaction. The system utilizes advanced AI to perform document analysis that goes beyond simple keyword matching. It can identify embedded links in emails—such as those from Uber or PayPal—and analyze attachments in various formats. A standout feature is the retroactive extraction capability, which allows users to scan years of email history to recover lost receipts, a critical function for clearing backlogs during tax season. Once captured, the AI categorizes expenses based on the actual purchase context and syncs all relevant data, including attached PDF copies, directly to major accounting software like Xero and QuickBooks Online. This platform serves a wide variety of users, from solo digital nomads tracking travel expenses to large accounting firms managing dozens of client organizations. It is particularly effective for e-commerce operators and SaaS-heavy businesses that deal with high volumes of digital recurring receipts. Accountants can use the tool to set up dedicated workspaces for individual clients, effectively ending the cycle of chasing documents and significantly reducing the time spent on manual reconciliations and data entry. What distinguishes Receiptor AI from competitors is its multi-channel approach and rigorous security standards. The platform includes a dedicated WhatsApp integration for real-time mobile expense tracking and has achieved CASA Tier 2 validation through the App Defense Alliance. Its ability to look backward through historical data and its language-agnostic extraction engine make it a robust global solution for businesses looking to make their bookkeeping completely hands-off while maintaining audit-ready financial records.
Receiptor AI pros & cons
Pros
- Supports receipt extraction from both attachments and embedded links.
- Retroactive scanning can recover receipts from years of email history.
- Includes a dedicated WhatsApp integration for mobile expense tracking.
- Maintains high security standards with CASA Tier 2 validation.
- Automates categorization based on context rather than just keywords.
Cons
- Starter plan is limited to only 50 documents per month.
- Direct QuickBooks and Xero integrations are locked behind higher-tier plans.
- Additional email accounts beyond the plan limit incur a $29 per unit fee.
- Retroactive extraction requires a separate one-time fee quote.
Receiptor AI use cases
- Accountants can set up dedicated organizations for each client to automate document collection without manual follow-ups.
- Freelancers can use the retroactive scan to find every missed deduction across years of emails before tax deadlines.
- E-commerce operators can automate the extraction of supplier invoices to streamline inventory and expense management.
- Digital nomads can forward receipts via WhatsApp while traveling to keep financial records updated in real-time.
- Non-profit organizations can automate the management of donation receipts for easier categorization and auditing.
Receiptor AI features
- multi-language support
- csv and pdf exports
- casa tier 2 security
- xero & quickbooks sync
- smart ai categorization
- whatsapp receipt forwarding
- retroactive email scanning
- automatic receipt extraction
Receiptor AI pricing
Is Receiptor AI free? Yes, Receiptor AI has a free plan, and paid plans start at $29 / month.
Starter
$29 / month
- 1 Email Account
- 1 WhatsApp Number
- 50 Documents Extracted
- 500 Entities Analyzed
- PDF Export
- CSV Export
Growth
$79 / month
- 3 Email Accounts
- 3 WhatsApp Numbers
- 250 Documents Extracted
- QuickBooks Online Integration
- Xero Integration
- Organizations
Scale
$199 / month
- 10 Email Accounts
- 10 WhatsApp Numbers
- 1,000 Documents Extracted
- QuickBooks Online Integration
- Xero Integration
- Organizations
Free Trial
Free
- 14-day access
- Automated extraction
- Feature testing
Receiptor AI FAQs
Does Receiptor AI save my actual email content?
No, Receiptor AI does not save the body of your emails in its database. It only stores message IDs to track which items have been processed to prevent duplication.
Can it find receipts that are links instead of attachments?
Yes, the AI is designed to identify and follow links to receipts within emails, such as those from Uber or PayPal, and extract the necessary document automatically.
Is my data secure?
Receiptor AI is CASA Tier 2 validated by the App Defense Alliance and complies with Google's Limited Use requirements, meeting high industry security standards.
Does it handle multiple currencies and languages?
The platform supports any currency and language, making it suitable for international businesses and digital nomads traveling globally.
Can I scan my old emails from previous years?
Absolutely, the retroactive extraction feature allows you to scan your entire email history regardless of the time period to catch missed tax deductions.
Ratings & reviews
No reviews yet. Be the first to share how Receiptor AI worked for you.
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Automate financial data entry by converting receipt and invoice images into structured JSON with a multilingual OCR API designed for developers and businesses.
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