EventAgent.ai
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About
EventAgent.ai is a comprehensive event management platform and WordPress plugin designed to automate the lifecycle of virtual, hybrid, and physical events. It functions as both a technical infrastructure for registration and a marketing automation tool. The platform's primary purpose is to simplify complex scheduling while using artificial intelligence to drive attendance. One of its standout features is a secure Zoom integration architecture which ensures that meeting links are only distributed to verified, paid registrants, effectively preventing unauthorized access. This automation extends to the entire attendee journey, from the initial signup to post-event follow-up emails and certification tracking. The system operates through several integrated modules including a full-featured calendar, a registration form builder, and an AI marketing assistant. For organizers, the software includes a schedule conflict detector that monitors speakers and venues to prevent double-booking. It supports diverse event types, such as multi-day retreats, recurring class series, and one-time shows. The AI component analyzes active events to provide daily marketing advice and generates strategic social media posts. Additionally, it features dynamic carousels that use machine learning to match event promotions to the specific context of the webpage where they are displayed, such as showing instructor-specific sessions on their individual biography pages. This tool is optimized for organizations with frequent or large-scale event needs, such as educational institutions, wellness studios, and festival coordinators. It is particularly useful for administrators who need to manage complex venue hierarchies or multiple registrars. For marketing teams, the tool acts as an automated assistant that handles repetitive promotional tasks and data-driven decision-making. Because it handles the technical heavy lifting of Zoom logistics and payment processing, it allows small teams or solo practitioners to manage professional-grade events without a large administrative staff. EventAgent.ai distinguishes itself from traditional event plugins by its utility-based pricing and intelligence-first approach. Rather than locking advanced features behind high-tier subscriptions, it provides all features—including AI marketing and multi-speaker support—to all users, including those on the free plan. Its billing model is based on event credits, charging for the daily processing power used by the AI algorithms. This makes it a scalable solution that aligns costs directly with the user’s active event volume, providing a sophisticated marketing suite rather than just a static registration form.
Pros & Cons
Offers a free tier covering the first 300 event credits or roughly 10 events per month.
Provides full feature access across all pricing levels without gating advanced tools behind subscriptions.
Includes a built-in schedule conflict detector to prevent double-booking venues or speakers.
Automates the distribution of Zoom links 30 minutes before events to maximize meeting security.
Supports complex event taxonomies for venues, allowing for campus, building, and room hierarchies.
The pricing model based on event credits can be complex for users to calculate for long-running events.
The highest pricing tier doubles the per-credit cost compared to the middle tier.
Primary integration is focused on Zoom, which may limit organizations using other video conferencing platforms.
Requires a WordPress environment as the tool is primarily built as a plugin for that CMS.
Use Cases
Online instructors can automate their entire registration and Zoom link distribution process, ensuring only paid students get access.
Yoga studio owners can manage recurring class series and drop-in payments where cards on file are charged automatically upon attendance.
Music festival organizers can coordinate multiple stages, performers, and venues with built-in conflict detection and capacity management.
Non-profit event managers can use weighted categories to prioritize diversity, equity, and inclusion goals within the AI promotion algorithms.
Corporate training teams can scale virtual workshops across multiple Zoom hosts and registrars to handle hundreds of participants simultaneously.
Platform
Task
Features
• automated social media posting
• multi-speaker support
• automated registration emails
• venue capacity management
• schedule conflict detection
• dynamic ai carousels
• secure zoom integration
• ai-driven marketing advice
FAQs
How does the AI marketing assistant help fill events?
The AI analyzes your active events to provide data-driven daily advice and automates strategic social media posts. It also dynamically updates website carousels and matches event promotions to the specific content of the page a user is viewing.
How does EventAgent.ai ensure Zoom security?
The platform ensures a secure experience by only allowing paid or registered participants to access meetings. It automatically generates and emails the final Zoom link to attendees exactly 30 minutes before the event starts to prevent link sharing.
What is an event credit and how is billing calculated?
An event credit represents a single event active on your calendar for one day. Billing is calculated monthly based on the total number of credits used, with the first 300 credits each month being completely free of charge.
Can I manage physical venues as well as virtual ones?
Yes, the platform supports both Zoom-based and physical venues, allowing you to set addresses and capacities. For physical locations, it can automatically email arrival instructions to attendees 24 hours before the event begins.
Does the platform support multi-day workshops or class series?
The tool includes a full-featured scheduler that handles multi-day retreats, weekend workshops, and recurring class series. You can also set up drop-in events where attendees are automatically charged a day fee upon arrival if they have a card on file.
Pricing Plans
Standard
USD0.06 / per event credit per day• 301 to 1500 event credits
• AI-assisted marketing
• Automated social media posts
• Dynamic AI carousels
• Multiple Zoom hosts
• Venue capacity management
Professional
USD0.12 / per event credit per day• 1501 to 3000 event credits
• DEIA goal modeling
• Complex venue taxonomies
• Automated attendee instructions
• Priority AI algorithms
• Unlimited categories
Enterprise
USD0.24 / per event credit per day• Over 3000 event credits
• Infinite scalability
• Full-featured admin UI
• Custom registration templates
• Advanced data-driven advice
• High-volume registration support
Free Forever
Free Plan• First 300 event credits free
• All features included
• AI marketing assistance
• Secure Zoom integration
• Schedule conflict detector
• Unlimited speakers
• Registration form builder
Job Opportunities
There are currently no job postings for this AI tool.
Ratings & Reviews
No ratings available yet. Be the first to rate this tool!
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