Vic.ai

Streamline accounts payable workflows with an AI-first platform that eliminates manual data entry, ensures 99% invoice accuracy, and scales finance operations.

Paid finance automation

Paid only

Price not published

About Vic.ai

Vic.ai is an autonomous finance platform designed to redefine accounts payable through advanced artificial intelligence. Unlike traditional RPA tools that rely on rigid templates and rules-based logic, this platform utilizes algorithms trained on over half a billion invoices to process data autonomously. The system handles everything from invoice ingestion to header and line-item coding, effectively putting the accounting process on autopilot to reduce human intervention and accelerate monthly closing cycles. The platform excels at complex tasks such as three-way PO matching, where it automatically verifies invoices against purchase orders and goods receipt notes. It supports high-volume processing, including bills with hundreds of line items, and identifies duplicates to prevent overpayment. Its Autopilot technology is a standout feature, allowing the system to post invoices directly to a connected ERP when confidence levels are high, while still providing a flexible approval flow for items requiring human review. Vic.ai is purpose-built for finance leaders, including CFOs, Controllers, and AP Managers, across industries like logistics, construction, and manufacturing. For CFOs, it provides real-time financial visibility and fraud prevention. Controllers benefit from centralized operations and optimized FTE allocation, while AP Managers can significantly reduce the time spent on manual fixing, allowing them to focus on vendor relationships and strategic accounting tasks. What distinguishes Vic.ai from competitors is its template-free approach. Traditional systems often break when invoice formats change, but Vic.ai’s AI learns from every interaction and data point, maintaining a 97-99% accuracy rate from day one. It integrates seamlessly with major ERPs like NetSuite, Workday, and SAP through an open API. Furthermore, the platform provides deep insights through its VicAnalytics component, offering various tiers of data visualization to track team productivity and processing accuracy.

Vic.ai pros & cons

Pros

Achieves 97-99% accuracy at the header level from day one of use.
Eliminates the need for manual templates or rigid rules-based memorization.
Supports complex invoices containing hundreds of individual line items.
Integrates seamlessly with all major ERP systems via a flexible open API.
Provides a significant reduction in invoice processing time, often up to 80%.

Cons

Administrative user interface is limited to English, Swedish, and Norwegian.
Pricing details are not public and require a scheduled sales demonstration.
Historical data training for the AI model can take up to two weeks to complete.
Invoice processing is restricted to languages that use the Latin alphabet.

Vic.ai use cases

CFOs at large enterprises can gain real-time visibility into non-payroll expenses and prevent fraud across multiple entities.
Controllers can centralize AP operations and reallocate staff to higher-value tasks by reducing manual data entry errors.
AP Managers at high-growth companies can shorten Days Payable Outstanding (DPO) and manage 80% more volume without increasing headcount.
Accounting firms can process client invoices faster than traditional tools by leveraging autonomous autopilot features.

Vic.ai features

duplicate detection
three-way po matching
autonomous invoice processing
real-time analytics dashboards
fraud prevention tools
open api for erp integration
customizable approval flows
line-item coding

Vic.ai pricing

Is Vic.ai free? No, Vic.ai doesn't offer a free plan.

Enterprise

Price varies

Autonomous invoice processing
Line-item extraction and coding
Three-way PO matching
Duplicate detection
Standard Analytics dashboard
Approval flow automation
ERP integration
Fraud prevention
Email ingestion
Free end-user training

Vic.ai FAQs

How accurate is the AI compared to human data entry?

The platform currently achieves a 97-99% accuracy rate by making 10-25 predictions per line item. Accuracy improves over time as the algorithms are trained by more data and human corrections.

Can Vic.ai handle invoices with many line items?

Yes, a unique strength of the platform is its ability to ingest and code bills with hundreds of individual line items. It can post header and line-item data directly to your connected ERP.

How does the system prevent duplicate payments?

Vic.ai automatically detects duplicate documents across any ingested files. It flags potential duplicates with a red indicator to ensure they are not processed or paid twice.

What is the implementation timeline?

Implementation speed is determined by the organization's readiness, but historical data training typically takes about two weeks. The company provides free administration and end-user training to facilitate the launch.

Which ERP systems does Vic.ai integrate with?

The platform integrates with major systems like Sage Intacct, Workday, Oracle NetSuite, and SAP S/4HANA. It uses an open API to maintain flexibility with various accounting software.

What languages are supported in the web application?

While the AI can process invoices in any Latin alphabet language, the administrative user interface currently supports English, Swedish, and Norwegian. This includes the UX for admins and approvers.

How does three-way matching work?

The AI extracts invoice data and links cost lines with corresponding PO lines and goods receipt notes. If all three match, the system can process the invoice automatically without human revision.

What analytics tiers are available?

Users can choose between Standard, Advanced, and Premium Analytics. Premium access includes unlimited dashboard tiles and a designated Vic.ai support partner for deep data insights.

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