Turn every meeting, call, and document into actionable takeaways with AI-powered transcription and custom automation tools designed for fast-moving teams.
Circleback
Automate your meeting documentation with AI-generated notes, action items, and cross-conversation search to ensure no detail is lost across your workflow.
About Circleback
Circleback is an AI-powered meeting assistant designed to automate the process of note-taking, action item extraction, and information retrieval across all professional conversations. By integrating directly with calendar platforms like Google and Outlook, the tool automatically joins scheduled calls to provide high-accuracy transcriptions and organized summaries. Its primary goal is to allow participants to focus entirely on the discussion rather than manual documentation, ensuring that every key point and follow-up task is captured without human intervention. It works across various platforms, offering dedicated desktop and mobile applications to capture both virtual and in-person sessions. The platform distinguishes itself through its advanced "Search across all meetings" feature, which allows users to query their entire conversation history using natural language. This means a user can ask specific questions about past decisions or project updates and receive contextually aware answers pulled from various recorded sessions. Beyond simple summaries, Circleback automatically identifies, assigns, and organizes action items, which can then be synced with popular project management tools like Linear, Notion, and Monday. It also supports over 100 languages and offers high-precision speaker identification and technical term accuracy to ensure the nuance of professional discussions is preserved. This tool is particularly beneficial for project managers, sales teams, and executive leaders who handle a high volume of meetings and need to maintain clear accountability. Sales professionals can use it to automatically update CRM records in HubSpot or Salesforce, while engineering teams can bridge the gap between verbal discussions and task management through Linear integrations. Its ability to work with both virtual meetings and in-person sessions via a mobile app makes it a versatile solution for hybrid work environments where information often gets lost across different communication channels. It caters to anyone from solo freelancers to large enterprise organizations requiring meticulous record-keeping. What sets Circleback apart from standard transcription services is its deep integration ecosystem and focus on a seamless user experience. It supports the Model Context Protocol (MCP), allowing AI tools like Claude, ChatGPT, and Cursor to access meeting data, and provides a robust set of automations via Zapier and Make. With a strong emphasis on security and data privacy, it offers a reliable alternative for organizations that require high-quality documentation and automated workflow triggers without the overhead of manual entry or the limitations of basic transcription tools.
Circleback pros & cons
Pros
- Supports over 100 languages with specialized accuracy for technical terminology and accents.
- Powerful cross-meeting search allows users to query their entire conversation history using natural language.
- Deep integration with CRM and project management tools like Salesforce, HubSpot, and Linear.
- Offers both mobile and desktop versions to accommodate in-person and virtual meeting formats.
- Includes Model Context Protocol (MCP) support to connect with advanced AI tools like Claude and ChatGPT.
Cons
- Searching across shared team meetings is restricted to the higher-tier Team plan.
- Advanced support for Slack Huddles is not available on the entry-level Individual plan.
- The starting price of $20.83 per month may be higher than basic transcription competitors.
Circleback use cases
- Sales executives can automatically update Salesforce opportunities and contact records immediately after discovery calls.
- Project managers can use the Linear integration to turn meeting discussions directly into trackable engineering tasks.
- CEOs and founders can use the global search feature to recall specific verbal commitments made in past stakeholder meetings.
- Operations teams can centralize meeting data from various apps into Notion or Monday databases for better transparency.
- HR professionals can utilize the mobile app to capture and summarize in-person interviews or employee reviews.
Circleback features
- speaker identification
- ai-powered meeting notes
- multi-language support (100+)
- mobile and desktop apps
- automated action item extraction
- slack huddle recording
- crm automation (salesforce/hubspot)
- cross-meeting semantic search
Circleback pricing
Is Circleback free? No, Circleback doesn't offer a free plan; pricing starts at $20.83 / month.
Individual
$20.83 / month
- Unlimited meetings
- Auto-assigned action items
- Transcription + speaker recognition
- Post-meeting automations
- Video and audio playback
- Search across all conversations
- In-person meeting recording
- Import past recordings
- 1,000+ app integrations
- 100+ languages supported
Team
$25 / month
- Everything in Individual
- Share meetings across team
- AI search across shared meetings
- Custom data retention settings
- Slack huddles support
- Inline collaboration comments
- Enforced team settings
- Team automation sharing
- Centralized billing
- Usage dashboard
Enterprise
Price varies
- Everything in Team
- Priority support
- Onboarding support
- Automation support
- Advanced security controls
Circleback FAQs
Does Circleback work for in-person meetings?
Yes, Circleback provides a mobile application that allows you to record and generate AI-powered notes for meetings held in person.
How many languages does the transcription service support?
The platform supports state-of-the-art transcription for over 100 different languages, including high accuracy for technical terms and various accents.
Can I search for information mentioned in past meetings?
Yes, you can ask questions and search across your entire meeting history. The AI understands context across all conversations to provide specific answers.
Can I import existing recordings into the platform?
Both the Individual and Team plans include the ability to import past recordings for transcription, summarization, and search.
Does Circleback integrate with project management tools?
Yes, Circleback can automatically create tasks and update records in tools like Notion, Linear, Monday, and Slack.
Ratings & reviews
No reviews yet. Be the first to share how Circleback worked for you.
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