ask UMA

Optimize hybrid workspace efficiency and achieve up to 35% cost savings with an AI-driven platform for room booking, desk hotelling, and smart building automation.

Paid workspace management

About ask UMA

ask UMA is a comprehensive workplace operating platform designed to bridge the gap between physical smart buildings and the needs of a modern hybrid workforce. Originally launched in 2017 as a voice-activated assistant, the platform has matured into UMA Vision, a sophisticated data-driven ecosystem. It provides organizations with the tools necessary to manage real estate more effectively, focusing on three core pillars: employee experience, operational efficiency, and environmental sustainability. By centralizing room scheduling, desk booking, and visitor management into a single interface, the tool simplifies the daily logistics of office life while providing administrators with a bird's-eye view of how their spaces are actually being utilized. The technical architecture of the platform relies heavily on intelligent AI and API-driven integrations to turn raw data into actionable insights. Beyond simple booking functions, ask UMA integrates with building management systems to enable occupancy-based control over HVAC and lighting. This means that if a meeting room is unoccupied, the system can automatically adjust environmental settings to save energy, directly contributing to corporate ESG (Environmental, Social, and Governance) targets. The "Vision Core" engine processes occupancy data from various sensors to help businesses identify wasted space, potentially uncovering up to 35% in operational cost savings by downsizing or reconfiguring underused areas. This platform is primarily tailored for facility managers, HR departments, and IT leaders at organizations transitioning to or maintaining hybrid work models. It is particularly effective for global enterprises that need to standardize workspace management across multiple locations while ensuring high security, as evidenced by its ISO 27001 certification. The system supports various flexible work arrangements, including hot desking and desk hotelling, making it a vital asset for companies looking to reduce their physical footprint without compromising employee productivity or comfort. What distinguishes ask UMA from many competitors is its unique pricing structure and its deep integration with IoT hardware. Unlike many SaaS platforms that charge a subscription fee for every individual user, this tool bases its pricing on the resources added to the system, such as specific meeting rooms or desks. This allows companies with large headcounts but limited physical assets to scale their software usage more cost-effectively. Furthermore, its focus on smart building technology positions it as a more holistic solution for modern property management.

ask UMA pros & cons

Pros

Resource-based pricing is more cost-effective for large teams with limited physical desks.
Provides occupancy-based environmental controls to lower building energy consumption.
Certified with ISO 27001 for enterprise-grade information security management.
Capable of identifying up to 35% in cost savings through utilization analytics.
Integrates directly with smart building IoT hardware and third-party APIs.

Cons

Specific pricing details are currently being updated on the website, requiring a custom quote.
Starting price of £15 per resource per month may be high for businesses with many small spaces.
Advanced energy-saving features require integration with compatible building management hardware.

ask UMA use cases

Facility managers can use space analytics to identify underutilized areas and reduce real estate overhead by up to 35%.
HR departments can implement desk hotelling to provide a flexible and seamless office experience for hybrid employees.
ESG officers can automate HVAC and lighting based on room occupancy to meet corporate sustainability and energy-reduction goals.
Office administrators can streamline visitor check-ins and meeting room bookings through a single centralized dashboard.

ask UMA features

visitor management
room scheduling
space analytics
desk booking
workplace automation
api-driven platform
occupancy-based hvac control
smart building integrations

ask UMA pricing

Is ask UMA free? No, ask UMA doesn't offer a free plan; pricing starts at £15 / month.

Resource-Based Pricing

£15 / month

Billing based on resources not users
Desk booking and hotelling
Room scheduling
Visitor management
Space analytics
Smart building integrations
Expert guidance included

Custom Pricing

Price varies

Tailored pricing for global businesses
Scalable resource management
Full API access
Custom workplace automation
ESG reporting insights
Priority onboarding and support

ask UMA FAQs

How does the pricing model work for ask UMA?

Unlike competitors who charge per user, billing is based on the physical resources like rooms or desks you add to the platform. This means a company with 100 users and 5 rooms only pays for the 5 rooms.

Can ask UMA help reduce energy costs?

Yes, the platform features occupancy-based control that integrates with HVAC and lighting systems. It optimizes energy efficiency by adjusting environmental settings based on real-time room usage.

Is the platform secure for enterprise use?

The tool is ISO 27001 certified, ensuring high international standards for information security management. This makes it suitable for global customers requiring rigorous data protection.

What kind of analytics does the platform provide?

It offers space analytics that help businesses understand utilization rates. These insights can identify up to 35% in potential cost savings by identifying underused office space.

Ratings & reviews

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