ReceiptsAI

Save hours on bookkeeping by automating data extraction from receipts and bank statements with AI-powered categorization, duplicate detection, and reporting.

Freemium expense management

Free plan available

$12/mo

About ReceiptsAI

ReceiptsAI is an AI-powered bookkeeping assistant designed to streamline the financial workflows of small businesses and freelancers. The platform focuses on the automated extraction of data from receipts, invoices, and bank statements, effectively eliminating the need for tedious manual data entry. By leveraging advanced machine learning and OCR technology, it converts physical and digital financial documents into organized, actionable data that can be easily reviewed and exported for accounting purposes. In practice, users can upload documents via a simple drag-and-drop interface or by taking photos of physical receipts. The AI extracts over 50 data fields, including merchant details, dates, taxes, and line items, with a reported accuracy rate of over 99%. Beyond mere extraction, the tool offers intelligent categorization based on custom rules, duplicate detection to prevent redundant entries, and a smart file renamer that organizes documents according to user-defined schemes. Users can view original documents side-by-side with extracted data to ensure absolute accuracy before finalization. The tool is tailored specifically for small business owners, freelancers, and specialized industries such as logistics, hospitality, and home services. It is particularly beneficial for those who frequently travel or manage a high volume of paper receipts and digital invoices. For professionals like fleet managers or independent contractors, the ability to quickly scan receipts on the go and have them automatically categorized significantly reduces the administrative burden of tax season and expense reporting. What sets ReceiptsAI apart is its balance of simplicity and powerful automation features, such as bank statement categorization and direct integrations with major accounting software like Xero and QuickBooks. Unlike basic OCR tools, it handles multi-currency documents and offers a "digital filing cabinet" approach with searchable, secure storage. Furthermore, the commitment to privacy through European founding and bank-level AES-256 encryption provides a level of security that many entry-level bookkeeping apps lack, supported by a transparent 30-day money-back guarantee.

ReceiptsAI pros & cons

Pros

Extracts 50+ data fields with over 99% accuracy.
Provides bank-level security with AES-256 encryption.
Integrates directly with popular accounting software like Xero and QuickBooks.
Includes a 30-day money-back guarantee on paid plans.
Supports multiple currencies including USD, EUR, GBP, and CAD.

Cons

Currently only supports documents written in English.
File support is limited to PDF, JPG, JPEG, and PNG formats.
The free plan is limited to 30 credits total rather than a monthly refresh.

ReceiptsAI use cases

Freelancers can automate the categorization of business expenses like software and travel, ensuring they are audit-ready without manual spreadsheet work.
Logistics and fleet managers can bulk-process fuel and maintenance receipts to track operational costs across multiple vehicles efficiently.
Hospitality business owners can scan invoices from suppliers to keep real-time track of inventory spending and tax obligations.

ReceiptsAI features

searchable digital storage
tax and vat identification
bulk document processing
custom category rules
duplicate transaction detection
automatic file renaming
bank statement categorization
ai ocr data extraction

ReceiptsAI pricing

Is ReceiptsAI free? Yes, ReceiptsAI has a free plan, and paid plans start at $12 / month.

Free

30 free credits
Data extraction from images or PDFs
Basic categorization
Email support

Starter

$12 / month

Process 100 pages per month
Up to 30 custom categories
Up to 20 custom rules
Custom document renaming
Auto duplicate detection
Email support

Premium

$29 / month

Process 500 pages per month
Up to 100 custom categories
Up to 100 custom rules
Custom document renaming
Auto duplicate detection
Priority support
Bulk processing

ReceiptsAI FAQs

How accurate is the AI data extraction?

The AI extracts over 50 data fields with an accuracy rate of 99% or higher, especially for clear digital documents. For manual verification, users can view original documents side-by-side with extracted data in the dashboard.

Which file formats and currencies are supported?

ReceiptsAI accepts PDF files for bank statements and JPG, JPEG, or PNG formats for receipts and invoices. It supports English-language documents and multiple currencies including USD, EUR, GBP, and CAD.

Can I export data to other accounting tools?

Yes, users can export their processed financial data to CSV, Excel, or PDF reports. Additionally, the platform offers direct integrations with popular accounting software such as Xero and QuickBooks.

How secure is my financial information?

Data is protected with bank-level AES-256 encryption both in transit and at rest. The company follows strict security protocols and ensures that data is never shared with third parties.

What happens if I am not satisfied with the service?

ReceiptsAI offers a 100% money-back guarantee within the first 30 days of use. If the tool does not meet your expectations, you can contact support for a full refund.

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